Visa Guidelines

GENERAL INFORMATION

Visitors entering India must possess a passport valid for at least 6 months after their date of entry into India. There should be at least two blank pages in the passport. An entry visa is essential for all those visiting India. There are several types of visa, including Conference, Tourist and Business Visas. Those travelling specifically for GPGR5 Conference should apply only for a Conference Visa only. 

WHEN TO APPLY

For most countries, the time taken by Indian missions to issue a Conference Visa is normally 10-15 days, and the visa is valid for three months from the date of issue by the embassy (not from the date of entry into India). For applications from citizens of Afghanistan, Iraq, Pakistan, Sudan, Foreigners of Pakistani Origin and Stateless persons, the time taken to process visa is 60 days and the visa is valid for one month. 

FILL IN YOUR PASSPORT DETAILS ON THE WEBSITE

Visa Applicants from (1) Afghanistan, (2) Iraq, (3) Pakistan (4) Sudan (5)Foreigners of Pakistani Origin and (6) Stateless persons must fill in their passport details on the Congress registration by 6th July 2020 to get their visa in time. For applicants from all countries, the details should be of the passport which you will use to travel to India. If you supply the details of one passport to the Congress and apply to the Embassy with another passport, the Embassy will reject your visa application. 

FILL THE VISA APPLICATION FORM

Indian Embassies, Consulates and High Commissions (except United States of America)now require visa applications to be made online from the Indian Government website: https://indianvisaonline.gov.in/visa/

Please note that this website is operated by the Indian Government, not the GPGR5. Here are some tips on using that website:

  • Make a note of your temporary reference number. If the website gives error messages or freezes, you can try later using your temporary reference number to retrieve your partially filled form.
  • A visa application form will be generated with the High Commission Logo at the top. Print 2 copies (and another one for yourself) and sign. Save the document in case you need to reprint. 

Here are some details that you would need when you fill out the visa application form:

Name of the Event: GPGR5

Address of the Organizer: Dr Rajeev K Varshney

Research Program Director -Genetics Gains ,

Director -Centre of Excellence in Genomics & Systems Biology , ICRISAT.

Phone of the Organizer/Invitee:+ 91 40 30713345

 

Reference Name in India: Ms. Anu Chitikineni

Senior Manager,

Centre of Excellence in Genomics & Systems Biology

Address: Building # 300 ICRISAT,

Patancheru-502324, Telangana, India

Tel:+91 40 30713345, +91 40 30713387

Fax: +91 40 30713074 

Email Id: a.chitikineni@cgiar.org 

GET YOUR SUPPORTING DOCUMENTS

The supporting documents required for a visa application are:·        

  • Two passport-size photographs
  • Letter of identification from your institution or employer
  • Four Letters of permission from Indian Government Ministries for holding the conference
  • Letter of Invitation from the conference authorities

You should obtain items 1 and 2 yourself. Items 3 and 4 can be obtained from the conference website as described at point 8 below after June 6th, 2020. All the documents should be submitted together to your nearest Indian Embassy or Consulate. All these documents are described in more detail below. 

PHOTOGRAPHS

You will need to provide two 50 mm x 50 mm photos. Please ensure they are of your entire face from the top of your head to your chin, and that this distance measures between 25mm and 35mm. If this is not followed your application will be rejected.   

LETTER FROM YOUR INSTITUTION

This letter from the institution you are associated with should identify you and their relationship with you, and confirm that they understand that you intend to visit India for the Congress duration (plus any extra days for tourism). 

DOCUMENTS PROVIDED BY THE CONFERENCE VIA WEBSITE: FOUR PERMISSIONS AND INVITATION LETTER

Four Letters of permission from Indian Government Ministries for holding the conference

1.      Ministry of Agriculture and Farmers Welfare, Department of Agriculture Research and Education

2.      Ministry of Home Affairs

3.      Ministry of External Affairs

4.      State Government political Clearance

Letter of Invitation from the conference Authorities Automatically Generated Invitation letter for the conference

Please note that the Invitation Letter website created by GPGR5 is only to help visa applicants by providing the Letter of Invitation and the copies of Permissions. These documents must be submitted by the applicant along with any other documents required by the local embassy. 

ANY OTHER DOCUMENTS REQUIRED BY INDIAN EMBASSIES FOR CONFERENCE VISA

To use the website, you should already have filled in your passport details on the online registration form. In addition to the documents described above, some embassies may require additional information. Please check the website of the Indian Embassy in your country under the heading ‘Conference Visa’.

The list of Indian diplomatic missions overseas can be consulted at:

http://goidirectory.gov.in/country_wise_view.php?ct=I001

http://passportindia.gov.in/AppOnlineProject/mission/mission   

ACCOMPANYING PERSONS

Accompanying Persons are not entitled to attend the Congress Technical Sessions and should apply for a Tourist Visa.

The application process for Tourist Visa is much simpler than Conference Visa. No letter of invitation is required. Accompanying persons can use the e-Tourist visa facility at the website https://indianvisaonline.gov.in/visa/tvoa.html

For a Tourist Visa, the purpose of visit should be stated as Tourism. Mentioning “Conference” on a Tourist Visa application is incorrect and will lead to the visa application being rejected.

Letters of invitation is issued only to delegates attending the Scientific conference ;not for accompanying family persons.